How to add commands to Quick Access Toolbar in Microsoft Office Applications?

Quick Access Toolbar is used to place frequently used commands in Microsoft Office Applications. It saves the time to navigate within the Ribbon to find a command.

This article explains the steps to add a command to Quick Access Toolbar in the Microsoft Word application. You can use the same steps for other Office applications like Excel, PowerPoint, Outlook etc.,

This article applies to:

  • Microsoft Office 2010

Step (1). Click on Customize Quick Access Toolbar icon, which is located in upper-left corner of Microsoft Word window

Microsoft Office - Quick access toolbar - default location

Microsoft Office – Quick access toolbar – default location

or below the Ribbon.

Microsoft Office - Quick access toolbar - below Ribbon

Microsoft Office – Quick access toolbar – below Ribbon

Step (2). It will open a pull-down menu Customize Quick Access Toolbar.

Microsoft Office - Customize Quick Access Toolbar menu

Microsoft Office – Customize Quick Access Toolbar menu

Step (3). From pull-down menu select More Commands… menu item. It will open Word Options window.

Step (4). Word Options window will display the Microsoft Word options in groups. You can navigate into each group by clicking on the tab in left side panel in Word Options window.

Step (5). Select Quick Access Toolbar tab from left side panel in Word Options window. It will display the options to customize the Quick Access Toolbar. This page displays available commands in Word in left side list and currently existing commands on Quick Access Toolbar in right side list.

Microsoft Word - Word Options window

Microsoft Word – Word Options window

Step (6). We need to select the commands from available list for Quick Access Toolbar. Select “All Commands” from Choose command from: combo-box (or drop-down box). It will display all the available commands in the list below the combo-box.

Step (7). We are going to add Save As command to Quick Access Toolbar. So, scroll down in the list and look for Save As command and select the command from left side list. See the above screenshot.

Step (8). Now from Customize Quick Access Toolbar: combo box, select “For all documents (default)” item. So, this command will be available in Quick Access Toolbar for all documents opened/created in the Word.

Step (9). Now click on Add >> button. Observe that “Save As” command now is available in right side list.

Microsoft Word - Word Options - Add selected command

Microsoft Word – Word Options – Add selected command

Step (10). Click on OK button to save your changes and close the Word Options window.

Observe that the “Save As” command is added into Quick Access Toolbar. Whenever you want to save as your document(s) to different document(s)/type(s) you can select the “Save As” command from Quick Access Toolbar.

Microsoft Word - Customized Quick Access Toolbar

Microsoft Word – Customized Quick Access Toolbar

by Code Steps

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