Usually, we will configure our email accounts to desktop email applications eg: Microsoft Outlook. Gmail also provides a feature to allow users to add their email accounts. This article explains how to add an email account to Gmail.
Step (1). Log in to your Gmail account.
Step (2). Click on the Settings icon which is on the right side of the page.
It will display a pull-down menu.
Step (3). From the pull-down menu click on the Settings menu item. It will display the Settings page with multiple tabs.
Step (4). Click on the Accounts or “Accounts and Import” tab. It will display account-related settings.
Step (5). Now click on the “Add a mail account” or “Add a POP3 mail account you own” link which is next to the “Check mail from other accounts:” field. It will display the “Add a mail account you own” window.
Step (6). In the “Add a mail account you own” window, provide the email account you want to add to Gmail in the Email address: field. For eg: name@somedomain.com.
Step (6.1). You may see the screen which allows selecting the option to import the email to your Gmail inbox or link the accounts using Gmailify. As this article is for adding POP3 email accounts, select the option “Import emails from my other account (POP3)“.
Step (7). Click on the “Next Step” button to allow the user to provide email account settings for the given email address.
Step (8). Enter the values for the following fields:
Username: Provide the username of your email account.
Password: Provide the password of your email account.
POP Server: Provide the Incoming Server name to allow to access emails.
Port: Provide the port value.
Step (9). Check the “Always use a secure connection (SSL) when retrieving mail.” option if your incoming POP3 server provides a secure connection. Make sure that the relevant port is selected in the Port field for a secure connection.
Step (10). Once you provide all the values for the email account click on the “Add Account” button.
Step (11). If the account is successfully added, your Gmail account can retrieve emails from the added account. If any errors in adding the account the errors will display on the screen.
Step (12). Once the account is successfully added, select the “Yes, I want to be able to send mail as” option. This option allows sending emails to your account. That means while composing the mail you can select your mail account as “From:” address. If you don’t want to send mail to your account select the “No” option. Once you select the “No” option, it will display the Finish button to finish the adding account.
Step (13). When you select the “Yes, I want to be able to send mail as” option, you need to select SMTP servers. You can send your mail through the Gmail SMTP server or send it through your account’s SMTP servers. You can select the required option here and click on the Next Step button when you select the “Send through Gmail” option (or) click on Add Account button when you select the “Send through your account’s SMTP servers” option to go to the next step.
Step (14). If you select the option to send mail through your SMTP server you need to provide your email account’s Outgoing SMTP Server details. Provide the following details:
SMTP Server: Provide your mail account’s SMTP Server name.
Port: Provide the port number.
Username: Provide your mail account’s username.
Password: Provide your mail account’s password.
Select the Secured connection using SSL option.
Step (15). If you select the “Send through Gmail” option in Step (14) you need to verify your email address. Gmail will prompt you to the below message and you need to click Send Verification button. Gmail will send a mail to your mail account to verify that you own the email account. Follow the instructions in the mail to verify your account.
Step (16). If you select the “Send through you mail account’s SMTP Servers” option in Step (14), Gmail will send you a confirmation code to your mail account. You need to verify your mail account’s ownership by entering the confirmation code in the “Enter and verify the confirmation code” field and clicking on Verify button to verify your account.
Step (17). Once you verify your account your mail account will be added to Gmail. You can verify this under the Accounts tab on the Settings page. Your account will be added under the Check mail from other accounts (using POP3): field. If you added send mail as your account, your mail account details will be displayed Send mail as: field.
You can verify whether Gmail is receiving mail for your mail account by sending emails to your mail account and you can find the mail in your Gmail Inbox or Spam folder.