Quick Access Toolbar is used to place frequently used commands in Microsoft Office Applications. It saves the time to navigate within the Ribbon to find a command.
This article explains the steps to add a command to Quick Access Toolbar in the Microsoft Word application. You can use the same steps for other Office applications like Excel, PowerPoint, Outlook, etc.
This article applies to:
- Microsoft Office 2010
Step (1). Click on Customize Quick Access Toolbar icon, which is located in the upper-left corner of the Microsoft Word window
or below the Ribbon.
Step (2). It will open a pull-down menu Customize Quick Access Toolbar.
Step (3). From the pull-down menu select More Commands… menu item. It will open the Word Options window.
Step (4). Word Options window will display the Microsoft Word options in groups. You can navigate into each group by clicking on the tab in the left side panel in the Word Options window.
Step (5). Select the Quick Access Toolbar tab from the left side panel in the Word Options window. It will display the options to customize the Quick Access Toolbar. This page displays available commands in Word on the left side list and currently existing commands on the Quick Access Toolbar on the right side list.
Step (6). We need to select the commands from the available list for Quick Access Toolbar. Select “All Commands” from Choose command from: combo-box (or drop-down box). It will display all the available commands in the list below the combo box.
Step (7). We are going to add Save As command to Quick Access Toolbar. So, scroll down in the list and look for Save As command and select the command from the left side list. See the above screenshot.
Step (8). Now from Customize Quick Access Toolbar: combo box, select the “For all documents (default)” item. So, this command will be available in Quick Access Toolbar for all documents opened/created in Word.
Step (9). Now click on Add >> button. Observe that the “Save As” command now is available in the right side list.
Step (10). Click on the OK button to save your changes and close the Word Options window.
Observe that the “Save As” command is added into Quick Access Toolbar. Whenever you want to save as your document(s) to different document(s)/type(s) you can select the “Save As” command from Quick Access Toolbar.
